01
Approved details drive every invoice
Customer, supply, pricing and UAE VAT information stay visible before an invoice is issued.
Invoicing & Expenses
VAT-aware invoicing and expense bookkeeping
Keep approved customer invoices, supplier costs and outstanding balances connected to the same books.
- Invoices connected to the accounting records
- Supported expenses recorded and categorised
- A current view of outstanding customer balances
app.pocketledger.ae/invoices
Tax Invoice · INV-2026-0084
Issued 14 Jul 2026 · Due 28 Jul 2026
From
Gulf Horizon Trading LLC
TRN 100234567800003
Bill to
Al Noor Facilities Mgmt LLC
TRN 100482915600003
| Warehouse racking supply × 12 | 18,000.00 |
| Installation labour · 3 days | 4,200.00 |
| VAT 5% | 1,110.00 |
| Total AED | 23,310.00 |
Download PDFCopy share linkVoid requires
invoices:voidAccountant reviewed
Interface example · figures are illustrative
Human-reviewed accounting workUAE VAT and AED contextSource-linked, exportable records
What changes for the owner
Less chasing. More control over the close.
02
Expenses keep their source evidence
Receipts and supplier invoices remain linked to the expense entry and the context supplied.
03
Receivables stay connected to the books
Matched payments maintain a current view of outstanding customer balances for the agreed period.
Written scope: The written scope confirms who approves invoice details, which reminders are included, and how expenses and payments are evidenced.
Income and expenses
Invoices, expenses and payments stay connected to the books
Approved customer details, supplier evidence and payment activity move through one workflow instead of becoming separate monthly clean-up exercises.
Approved details drive the invoice
Customer, supply, pricing and UAE VAT details are confirmed before an invoice is issued.
Expenses keep their evidence
Receipts and supplier invoices remain linked to the expense entry and any context supplied by the owner.
Payments update receivables
Matched receipts keep the outstanding customer balance current for the agreed reporting period.
app.pocketledger.ae/invoices
Tax Invoice · INV-2026-0084
Issued 14 Jul 2026 · Due 28 Jul 2026
From
Gulf Horizon Trading LLC
TRN 100234567800003
Bill to
Al Noor Facilities Mgmt LLC
TRN 100482915600003
| Warehouse racking supply × 12 | 18,000.00 |
| Installation labour · 3 days | 4,200.00 |
| VAT 5% | 1,110.00 |
| Total AED | 23,310.00 |
Download PDFCopy share linkVoid requires
invoices:voidInterface example · figures are illustrative
Document intake
Source records arrive where the conversation already happens
Receipts, supplier invoices and bank records can move from WhatsApp into one review queue, with the Client and accounting period kept visible.
Files stay attached to their context
The record, sender and related Client stay connected so the accounting team can review the evidence without rebuilding the conversation.
Unclear records become questions
Missing dates, unreadable totals or unusual transactions are surfaced for clarification instead of being silently guessed.
WhatsApp remains the front door
Owners can keep using a familiar channel while the accounting team works from a structured operational queue.
app.pocketledger.ae/inbox
WhatsApp document intake
Gulf Horizon Consultancy FZ-LLC
Taxi receipt · 14 May
AED 184.00
Supplier invoice · INV-883
AED 4,725.00
ENBD statement · May
PDF · 12 pages
Files grouped into one Client review item
Interface example · figures are illustrative
Double-entry accounting
Every supported transaction lands in a balanced ledger
The accounting record shows the debit, credit, UAE VAT treatment and source evidence before an entry becomes part of the books.
Entries must balance
Debits and credits are validated before posting, keeping control visible in the workflow rather than hidden in a spreadsheet.
VAT treatment stays explicit
The applicable UAE VAT treatment is recorded with the transaction and reviewed when the evidence or supply context is incomplete.
Review remains accountable
Draft and posted states make it clear which work is still being prepared and which entry has passed the accounting review.
app.pocketledger.ae/ledger
Journal entry · JE-2026-0518
Sales invoice — Gulf Horizon Consultancy FZ-LLC
Draft→Posted
| Account | Debit | Credit |
|---|---|---|
| 1200 · Accounts Receivable | 21,000.00 | — |
| 4000 · Sales Revenue | — | 20,000.00 |
| 2210 · Output VAT (5%) | — | 1,000.00 |
| Totals | 21,000.00 | 21,000.00 |
Balanced — ready to postPost to ledger
Debits must equal credits — unbalanced entries never reach the ledger.
Interface example · figures are illustrative
Management reporting
Month-end numbers come from the reconciled ledger
The P&L, balance sheet and cash position reflect the records processed for the period, with open items identified before the figures are shared.
Periods are clearly identified
Reports state the relevant month or financial period so owners know exactly which processed records the figures cover.
Movements can be explained
Questions about revenue, costs, cash or outstanding balances can be answered from the same underlying accounting record.
Exports remain available
Management reports and the supporting accounting records stay available for review, export and handover.
app.pocketledger.ae/reports/pnl
Profit & Loss
Al Noor Trading LLC · Q1 2026
Trial BalanceP&LBalance SheetCash FlowGLVAT
Revenue297,000.00
Cost of Sales(148,500.00)
Gross Profit148,500.00
Operating Expenses(51,115.00)
Net Profit97,385.00
Gross margin50.0%
Net margin32.8%
All six statements are generated from the same posted journals — figures agree by construction.
Interface example · figures are illustrative
Inside the recurring service
Everything included in the invoicing & expenses workflow
Prepare invoices using the approved business and supply details
Accounting work performed within the agreed scope.
Record and categorise supported expenses
Accounting work performed within the agreed scope.
Match payments and maintain the agreed receivables workflow
Accounting work performed within the agreed scope.
Invoices connected to the accounting records
A deliverable or operating outcome from the processed records.
Supported expenses recorded and categorised
A deliverable or operating outcome from the processed records.
A current view of outstanding customer balances
A deliverable or operating outcome from the processed records.
How the work moves
From approved details to recorded income and expenses
Each handoff has a visible input, accounting action and review state. The workflow does not hide open questions behind a finished-looking dashboard.
See the full operating model- 01
Agree the approval workflow
We confirm who approves customer, supply, pricing and reminder details before anything is issued.
- 02
Collect invoices, receipts and payment context
Approved sales details and supplier evidence move into the same operational queue.
- 03
Prepare invoices and record expenses
Customer invoices use the approved details while supported supplier costs are categorised in the ledger.
- 04
Match payments and review balances
Receipts and payments are matched so outstanding customer and supplier positions remain current.
- 05
Share the agreed receivables view
The Client can see the current outstanding balances and the records supporting income and expenses.
Operational proof
Trust the record, not an invented counter.
A human reviewer remains accountable
The engagement and workflow identify who reviews the accounting work and where the Client's responsibility begins.
Open items remain visible
Missing evidence, unresolved transactions and review decisions stay explicit instead of being hidden to complete a dashboard.
The record supports the answer
Reports, returns and explanations remain connected to the processed ledger and supporting source records.
Receivables tracking and agreed reminder steps can be included in the written scope. The business remains in control of customer communication and escalation.
Written scope before work starts
Ready to discuss invoicing & expenses?
The written scope confirms who approves invoice details, which reminders are included, and how expenses and payments are evidenced.
Monthly equivalent from AED 899 · billed quarterly
Owner guide · 6 min
UAE eInvoicing deadlines: what businesses need to prepare
A PDF invoice is not an eInvoice under the new UAE system. Here are the current rollout dates, the revenue threshold that changes your deadline, and the records to prepare now.
More we handle